By now, you’ve likely heard horror stories about the rampant “Zoombombing” that happened at the start of the pandemic, where intruders crashed Zoom meetings and broadcast inappropriate content to attendees.
When preparing for online meetings, most of us think about agendas and lighting, but we really need to think about privacy too. Meetings, by their very nature, contain vital and private information that you don’t want just anyone to see. Thankfully, there are steps you can take to ensure your team and data are protected.
Here are 15 ways you can ensure you don’t become the next victim of a Zoombombing—as well as keep your data safe from prying eyes.
If you missed the live Zoom training we gave last month titled, "How to conduct remote meetings using Zoom", and would still like to learn how to use Zoom for meetings, you can watch the replay video here.
I’ve been reading a lot about “Zoombombing” in the news lately. Zoombombing is when an uninvited guest joins your meeting and sometimes posts inappropriate videos, links or images. While there is never a guarantee that anything on the Internet is completely un-hackable, there are a couple of very simple solutions to prevent it.
SOLUTION #1: DON’T MAKE YOUR ZOOM MEETING LINK PUBLIC
A zoom bomber can’t get into your meeting if they can’t find the link. Do not post links to your meetings on public websites, Facebook pages, or social media posts. Instead, personally invite your zoom meeting attendees via text or email. If you are a school or municipality and need to announce an online meeting read my next tip.
SOLUTION #2: REQUIRE REGISTRATION
If you absolutely must post a zoom meeting link publicly, choose the option to require registration when setting up the meeting. This is a good solution for schools and municipalities where meetings are open to the township, etc. All paid plans have the option to require registration.
You will find it when scheduling a meeting on Zoom’s website. You can then post the zoom meeting link which will take people to a registration page where they will be required to enter their name and email address (and any other information you wish to capture). Registrants will immediately receive an email containing the link to the zoom meeting. Although this is not a fool proof solution, at least you will capture the email address of the zoom bomber.
We hope you find this helpful and will calm any fears of using Zoom for your meetings. Be smart. Be safe.
About This Blog
I am Eric Acevedo, a web site designer and Internet Marketing specialist. Here is where I blog about web tips, ideas, and information about how the web can help your business.